How To Win at Media Planning – The Ultimate Guide for Marketers

by | Apr 28, 2023 | Blogs |

How To Win at Media Planning – The Ultimate Guide for Marketers

Table of contents

  1. Introduction

  2. First Things First: What is Media Planning Anyway?

  3. Why is Media Planning So Important?

  4. What are the Benefits of Media Planning?

  5. OK, and How is Media Planning Different from Media Buying?

  6. Types of Media Plans

  7. What Makes a Media Plan Effective?

  8. Creating an Effective Media Plan—The Process

  9. How Does QuickReviewer Help in Rolling Out Effective Media Plans?

  10. What’s Next?

We live in a competitive world. A world where marketers strive to achieve the pinnacle of brand awareness, revenue, engagement, and conversions through effective media planning. However, with every marketer out to get a piece of the conversion pie, how do you stand out from the crowd? Is there hope for you in this sea of marketers?

There is. Hang tight as we help you understand how to approach media planning confidently. Grab that cup of coffee. This ride needs patience, and then some.

First things first. What is media planning anyway?

There’s no point discussing media planning if you do not understand what the term means. This is especially true for budding marketers who’ve just taken the plunge and need to find their way to the shores of success.

Media planning is a process that deals with the how, when, where, and why of content. Here’s what this means:

Media planning determines the best way (how) to reach a target audience (who) using various media channels. Media planning involves analysing consumer behaviour, identifying the most effective media channels, and developing a plan to deliver the message to the target audience cost-effectively.

Simply put, you must figure out the type of content your target audience loves and distribute it to them on platforms or channels they prefer.

For example, if your target audience consists of 15–17-year-old females, chances are that they spend most of their free time on YouTube, TikTok or Instagram. When you have this figured out, your media plan will consist of organising your marketing campaign through these channels at the right time, ensuring that these users are online, and browsing through their favourite media channels. 

Sounds easy? That’s great! 

Why is media planning so important?

We’re glad you asked. Media planning helps marketers create and distribute content effectively. When you distribute content effectively, you drive consumption, which is the primary objective of your media plan. So, suppose you’re a fast food restaurant specialising in delivery or takeaways. In that case, your media plan must ensure that your ads are showcased right before lunchtime, in the evenings before dinnertime, and during events such as matches and movie time to maximise reach.

What are the benefits of media planning?

Media planning makes content creation and distribution effective. Here’s how it benefits your content strategy:

  1. You get to know your target audience better, and you can quickly strike a chord with them through content.
  2. You can save on distribution costs by figuring out the best platforms to share.
  3. You keep up with industry (media) trends and tech. 
  4. You can share your content at a predefined time and frequency that matches your audience’s preferences.
  5. You can analyse the success of your planning process through metrics

OK, and how is media planning different from media buying?

Marketers often use Media planning and media buying interchangeably, but they are very different from each other.

Media planning helps you select the best platform and approach for your campaign, whereas media buying keeps your campaign on track.

Although media buyers and planners work towards the same goal, their responsibilities differ. Media planners decide the platform, and media buyers negotiate the rates for the ads or purchase media for the campaign.

Now that you know the difference between these two important terms, it’s time to understand the various types of media plans.

Types of media plans

Media plans differ according to the type of media and platform. Typical plan types include:

  • Social Media Plans
  • Paid Media Plans
  • PR or Public Relations Plans
  • Print Media Plans
  • OOH or Out Of Home Media Plans

However, no matter what type of media plan you’re trying to create, they all follow the same ground rules.

What makes a media plan effective?

An effective media plan ensures everyone involved in the process stays on the same page. All teams must align on the media strategy and work towards optimising your company’s messaging for consistency across media channels. An effective media plan covers the following:

  • Choosing the content type
  • Selecting the publishing channels 
  • Setting the content publishing frequency
  • Setting a budget for the media plan

Media planning helps in today’s dynamic environment, where newer content types and media outlets pop up every other month. As a media planner, you must keep up with the constantly changing consumer trends and media landscape shifts to consistently provide your target audience with engaging content.

Creating an effective media plan—the process

Creating a media plan is a critical component that will drive the success or failure of your marketing efforts. An effective media plan helps you understand when, what and why you’re showcasing your content—and to whom. To ensure that everything falls into place, you should follow an ideal planning process that consists of the following steps:

  1. Know your customer—audience outreach
    Before creating a media plan, it’s essential to understand your audience. This means identifying your target audience’s demographics, interests, and behaviours. This information will help you determine which media platforms your audience will most likely use, what type of content they prefer, and how often they consume media.

    Many tools are available to help you understand your audience, including market research studies, customer surveys, and data analytics. You can create a detailed buyer persona to guide your media planning strategy by analysing this information.

  1. Set your media goals
    Once you clearly understand your audience, you need to set media goals. These goals should align with your overall marketing objectives and focus on what you want to achieve through your media plan. Some common media goals include increasing brand awareness, driving website traffic, generating leads, and increasing sales.

    Setting specific, measurable, and attainable goals that you can track and adjust as needed is essential. For example, if your goal is to increase website traffic, you may target 10% growth in website visits over the next six months.
  2. Choose Media Channels
    There are many media channels available, including television, radio, print, outdoor advertising, and digital media. Each channel has its own strengths and weaknesses, and the best choice for your business depends on your audience, goals, and budget.
    For example, if you’re targeting an older demographic, traditional media channels such as print and radio may be more effective. On the other hand, if you’re targeting a younger audience, digital media such as social media, YouTube, and mobile apps may be more effective.
    When choosing media channels, consider reach, frequency, cost, and effectiveness factors. Choosing channels that will reach your target audience and fit your budget is essential.
  3. Create a Media Plan
    Once you’ve chosen your media channels, it’s time to create a media plan. A media plan outlines the specific tactics you’ll use to achieve your media goals, including the timing, frequency, and messaging of your ads.

    You must base your media plan on your audience, goals, and budget. It should also include a detailed schedule that outlines when and where your ads will run. This schedule should consider factors such as seasonal trends, special events, and budget limitations.

  4. Measure and Adjust
    Once your media plan is in place, it’s essential to measure and adjust your strategy as needed. This involves tracking the effectiveness of your ads, monitoring your media budget, and making changes to your plan as required.

    There are many tools available to help you measure the effectiveness of your media plan, including analytics software, customer surveys, and market research studies. By analysing this data, you can identify what’s working and what’s not and adjust your media plan to optimise your results.

  5. Stay Flexible
    Finally, it’s essential to stay flexible when it comes to media planning. The media landscape constantly evolves, and what works today may not work tomorrow. You can adjust your media plan to stay ahead of the curve by staying updated with the latest trends and technologies.

    For example, if your target audience increasingly uses mobile devices, you may need to shift your focus to mobile advertising. Or, if you notice that your social media ads are not generating the results you expected, you may need to adjust your messaging or targeting decisions.

  6. Keep all stakeholders on the same page
    Communication is the most crucial bit of them all. Ensuring that your stakeholders and decision-makers are all on the same page helps you roll out effective campaigns that the management is happy with—and helps them understand how it impacts their product’s credibility in the eyes of the customer. Using an approval tool such as QuickReviewer can go a long way in bringing all your stakeholders on one page.

How does QuickReviewer help in rolling out effective media plans?

No media plan can function without approvals from the management and key stakeholders. QuickReviewer was built from the ground up to help marketing teams churn out outstanding content in time—every time. It accomplishes this by bringing all key stakeholders onto one integrated approval and review platform that helps you put out your content collateral which they review and approve. Once all required changes are incorporated, and the content type is approved, you’re good to go! 

What’s next?

Well, now that you know all that you need to, it is time to create an effective media plan that helps your teams churn out much-shared, much-loved, engaging content—and transform lookers into buyers. Work through the process we’ve listed, and you will see an increase in your audience numbers and conversions. Good luck, take care, and put that creative hat on! You’ve got conversions to sell to—and to work on your next month’s media plan!

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