Using video collaboration software to meet deadlines—every time

by | Jan 25, 2023 | Blogs, Collaboration |

Using video collaboration software to meet deadlines—every time

Table of contents

  1. Introduction

  2. And Then, There Are the Demogorgons!

  3. How Can I Meet My Video Production Deadlines?

  4. Fixing These Video Review Problems, the Frustration-Free Way

  5. What is QuickReviewer?

  6. How Does QuickReviewer Work?

  7. Final Thoughts

A video is possibly the most difficult nut to crack in the creative world. Don’t get me wrong—other forms of content, such as blogs, social media posts, UI, and graphics can be as complex as a video. Still, the sheer number of people involved in the production of a video makes the whole process more complex than graphics, text, or other forms of content.

Today, with companies operating out of shared work spaces and bedrooms, it is increasingly complex to bring a team together to get their opinions on the draft video collaboration and get everyone on the same page. Plus, with multiple teams working together to create the various parts needed to stitch together a video, such as the script, the videography, pre-and-postproduction, gFX, and animations, getting reviews on a video draft becomes infinitely more complex when compared to other forms of content.

And then, there are the demogorgons!

The creative world collectively dreads a noun—deadline. Deadlines are those demogorgons that loom over every creative project and push teams to accomplish the impossible—finalizing and publishing content on D-day! However, meeting deadlines is not easy. Creative workflows rely on multiple review cycles before finalizing and publishing a video. However, with overflowing task lists and multiple projects that demand your attention, reviews often take a backseat—leading to project delivery bottlenecks and slipped deadlines.

How can I meet my video production deadlines?

Meeting deadlines consistently requires transparency, reliability and teamwork. However, relying on archaic methods such as emails, shared folders, and manual time codes makes it impossible to do so. It is essential to have processes and systems in place that can help you overcome challenges and bottlenecks and meet those ever-so-slippery deadlines.

To put things into perspective using real-world scenarios, here are some typical video production and edit problems and how you can easily solve them.

  1. Expiring links and emails

“Can you please resend this file?” or “I can’t find the email you sent me”, or “I think I accidentally deleted that thread”, or “The link you sent me has expired” are common scenarios that happen very often with both small and large teams. This usually happens when you rely on multiple solutions to accomplish one task.

Using video collaboration software such as QuickReviewer is a great way to organize video drafts and ensure that the right people always have access to them and can see the video previews once they log in. Bye-bye, lost emails or missing links and hello, seamless reviews!

  1. No huge files to download

Even the most accomplished project managers with folder management OCD dread when clients cannot download files to give reviews. Using QuickReviewer, you can help your clients or stakeholders access the content you uploaded in one place. Better than downloading a 400MB video file, isn’t it?

  1. Mismatched reviews and video timestamps

Remember the time when you got an email such as this one:

“Please change the song from 00:12 to 00:19. Delete section 1:12 to 1:14 (and so on).”

When it comes to emails, screenshots and video reviews, even Aphrodite herself could not construct a more odious union!

Getting such edit requests from reviewers is common in video reviews, and you often end up making changes that do not make sense—especially if there are video transitions.

Using QuickReviewer, your stakeholders can highlight sections of the videos that need changes without having to take screenshots and write descriptions of their feedback.

Additionally, annotations and point-and-click comments make it easy for the design team to make all the changes in one go—and ask for clarification about the ones they did not understand—all through one seamless, integrated interface.

  1. Versions and comments

Email comments can often skip video draft versions, and you end up getting comments on an older version while the rest of the review has moved a generation ahead. A video review and collaboration platform such as QuickReviewer can help you track versions, comments, and reviews, all in one place. So goodbye, confusion and hello, clarity!

  1. Missing to-do lists

Before we implemented QuickReviewer in our team, I used to have a to-do list for each video scribbled on a post-it. Although I tagged every set of notes to ensure I do not miss anything, scribbles, email notes, or even online notes cannot match the power of platforms such as QuickReviewer. I can now refer to V1 of a video and match those comments with my to-do list for v6 without looking for that post-it note that lost its “stickiness” and fell off my monitor’s edge.

  1. This one is for the reviewers and customers

Most of the time, reviews become a blame game when a dedicated platform like QuickReviewer is not in place. Reviewers can miss tasks too. QuickReviewer helps everyone in the video review workflow to seamlessly manage tasks and give reviews in time, helping to enhance transparency and remove bottlenecks in the workflow.

  1. Deadlines and demogorgons—again.

Deadlines need reminders. Reminders need emails. Or wait—with QuickReviewer, you don’t! All you need to do is set specific timelines, set up automated workflows and voila! You have an automated, rule-driven tool that can defeat the deadline demogorgons in one fell sweep!

Final thoughts

Oh, and if your IT team is unhappy because they use a “Different system”, QuickReviewer seamlessly integrates with a host of enterprise-grade services and provides deep integrations with your existing DMS, CMS, PMS or PLMS. This helps you to integrate the proofing window with your existing platform of choice—while you leverage the incredible power of QuickReviewer to get precise feedback and meet deadlines faster than ever before!

Are you still reading? I thought you had already downloaded QuickReviewer! Did I tell you that QuickReviewer plans start as low as zero? Yes, zero. QuickReviewer has a forever-free plan that helps you evaluate its power before you roll it out company-wide and defeat the deadline demogorgons forever!

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